Platform Communication: Communication Platforms for Employee Communication (Tools & Apps)

Effective employee communication is the key to a productive and well-connected company. Whether in large corporations or small teams – the exchange of information, the coordination of projects, and working together towards goals require clear and seamless communication. Without suitable communication tools, misunderstandings, delays, and inefficient work processes arise.  

That’s why companies are increasingly turning to communication platforms that enable them to exchange messages, share documents, and even conduct video conferences. But which tools are the best for your company? This article presents six apps suitable for internal communication. You will learn about their advantages and disadvantages and which platform features can be especially valuable for your team.  

1. Fast Information Sharing

Employees can collaborate in real time and share important information. Instant messaging and group chats make team coordination easier.  

2. Flexible Working

Especially in times of remote work, digital communication tools are essential for connecting teams regardless of location.  

3. Better Organization

With features such as project management, document storage, and calendar integration, teams can stay on top of things and manage efficiently.  

4. Increased Interactivity

Modern platforms are interactive by design to make usage intuitive and engaging. Features like reactions, polls, and feeds encourage interaction.  

5. Security and Data Protection

Most professional platforms offer encryption and secure access rights to ensure the confidentiality of company data.  

Security Aspects When Using Communication Platforms

When choosing a communication platform, companies should pay particular attention to security features. Sensitive data and internal information must be protected.  

1. End-to-end encryption

A secure platform should encrypt messages and data to prevent unauthorized access. This is especially important for video conferences.  

2. Access rights and role management

Companies should be able to precisely control which employees have access to certain content. This ensures that only authorized persons can access confidential information.  

3. Compliance and data protection

Platforms should be GDPR-compliant and have clear rules for data storage and processing. International companies in particular must pay attention to global data protection regulations.  

4. Regular security updates

Providers should regularly provide updates to fix security vulnerabilities and keep the platform up to date.  

5. Training for employees

Even the most secure platform is of little use if employees do not know how to use it safely. Regular training can raise awareness of data protection and security measures.

The 6 Best Communication Platforms for Businesses

In addition to the tools we use ourselves, we have also tested others and summarized the best six for you:

Haiilo: The Social Communication Platform for Businesses

Haiilo is a modern communication platform designed to bring companies and employees closer together. It follows a social media-like approach and promotes an interactive corporate culture. Users can create their own posts, like or comment on colleagues’ posts, or stay informed about current company news via personalized feeds.  

The platform is particularly suitable for companies looking to foster internal exchange while also creating a central knowledge platform. In addition to classic messaging features, Haiilo also offers a mobile app that allows employees to access relevant information at any time. The content management capabilities are especially valuable, enabling companies to deliver targeted content to specific teams or departments.  

Advantages of Haiilo

• Social network for companies: Employees can publish posts, like, and comment.  
• Personalized feeds: Each user sees relevant updates based on their department, interests, and projects.  
• Secure and GDPR-compliant: Data protection is a top priority at Haiilo.  

Disadvantages of Haiilo

• Learning curve: The wide range of features can be overwhelming at first.  
• Cost-intensive for smaller companies: The platform is optimized for larger teams.  

Slack: The Classic Among Communication Tools for Team Chats

Slack is one of the best-known communication tools and enables fast and structured exchanges via chat channels. Each team or project can create its own channels where members share messages, files, and links. In addition, there are direct messages and group chats, making spontaneous coordination particularly easy.  

A major advantage of Slack is its seamless integration with other apps like Trello, Google Drive, or Jira. This allows tasks to be managed directly from the communication platform. Voice and video calls are also possible, making Slack a versatile solution for companies of all sizes.  

Advantages of Slack

• Channels for different teams and projects  
• Integration with many other apps like Trello or Google Drive  
• Instant messaging and voice/video calls directly in the app  

Disadvantages of Slack

• Message history is limited in the free version  
• No integrated email feature for external communication 

Workvivo: Employee Engagement Through Interactive Communication

Workvivo combines classic communication platforms with social media features to improve internal exchange. The platform is designed to actively engage employees by allowing them not only to consume information but also to create their own content.  

The mobile app enables employees to stay informed regardless of their location. Features like feeds, polls, and virtual events encourage engagement. Workvivo can also be seamlessly integrated into Microsoft Teams, making it a flexible solution for companies.  

Advantages of Workvivo

• Interactive feeds with comments, likes, and reactions  
• Robust mobile app for flexible access  
• Integration with Microsoft Teams and other tools  

Disadvantages of Workvivo

• Complex administration requires technical know-how  
• Less suitable for smaller teams  

Simpplr: The Smart Solution for Internal Communication

Simpplr is a modern platform specifically developed for companies seeking an intuitive and AI-powered communication solution. It facilitates interaction by intelligently filtering relevant content and delivering it individually to employees.  

A special feature is the personalized homepage with dashboards, offering a quick overview of important messages, meetings, and tasks. The AI-powered search makes it especially quick to find relevant content. Companies also benefit from structured knowledge management that makes information easily accessible.  

Advantages of Simpplr

• AI-powered search for faster content discovery  
• Personalized dashboards for an improved user experience  
• Easy to use thanks to an intuitive interface  

Disadvantages of Simpplr

• Higher costs for small businesses  
• Limited customization options  

Microsoft Teams: More Than Just a Chat Platform

Microsoft Teams is one of the most comprehensive solutions for corporate communication and collaboration. The platform combines chat, video conferences, file storage, and integration with other Microsoft products in a single application.  

Its close integration with Microsoft 365 is particularly advantageous, allowing teams to collaborate on documents seamlessly. Meetings and conferences are easy to schedule and conduct. The platform also offers extensive security and compliance features to protect sensitive data.  

Advantages of Microsoft Teams

• Seamless connection with Microsoft 365  
• Video conferencing feature for meetings  
• Good security standards for businesses  

Disadvantages of Microsoft Teams

• Can appear confusing to beginners  
• Strong dependence on Microsoft products

Zoom: More Than Just Video Conferences

Zoom is best known as a video conferencing tool, but also offers options for messaging and file sharing. The platform enables meetings in high quality and is suitable for both internal and external communication.  

In addition to classic meetings, Zoom offers breakout rooms for smaller group discussions, an integrated chat, and webinar features. Companies can also integrate Zoom into other communication platforms to create a more comprehensive solution.  

Advantages of Zoom

• Excellent video quality for meetings  
• Easy to use with no extensive training required  
• Can be used as a supplementary tool  

Disadvantages of Zoom

• Not intended as the main solution for internal communication  
• Past concerns about data protection

In Conclusion

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